ReachLoop

10 folders · LinkedIn + email outreach

The ReachLoop Outbound System

The exact sequence, prompts, templates, reply rules and daily limits I run for my own AI automation agency. Two live campaigns, about 18 messages a day, nothing in here that I do not use myself.

Who it is for

Agency owners, freelancers and B2B founders who do their own outreach.

How to use it

Read folder 1 and folder 9 first. Copy the rest into whatever tool you use.

Who wrote it

Ubaid, founder of ReachLoop and Ubaid AI. Questions: cal.com/ubaidai

ReachLoop runs this exact system for you. There is a 7-day free trial here: getreachloop.com (and yes, you should click, it is worth it).

1. Sequence Architecture

Five touches over 14 days, two channels, and every step stops the moment the person replies.

DayChannelStepJob of this touch
1LinkedInConnection requestGet accepted. One specific line about them. No pitch, no link.
Accept + 1hLinkedInMessageAsk one question about how they get clients today. Still no link.
5EmailFirst emailThree sentences: what you noticed, what you do, one ask. Subject line is their company name.
9EmailBumpReply to your own email with one line that adds something new.
14LinkedInClose-outGive them an out. People answer the message that stops chasing them.

In ReachLoop this is one campaign with the step types connect, wait, message and email. The first message goes out 60 minutes after the connection is accepted, not instantly. Instant replies look automated because they are.

Four rules that matter more than the copy: under 60 words per message. No link before they reply. Every message must make sense if they never read the one before. A reply pauses the whole sequence for that person.

2. Profile Analysis Prompts

What to read before you write. Paste the profile text (headline, about, last three posts) into any AI model with one of these.

Prompt 1: the one-line summary

Here is a LinkedIn profile. In one sentence, what does this person sell, to whom, and what do they seem proud of? Then list the single most recent thing they did that I could mention naturally. No flattery, no adjectives.

[paste profile]

Prompt 2: the client-getting problem

Based on this profile and these posts, how does this person most likely find clients today? Pick one: referrals, content, paid ads, cold outreach, marketplaces, none visible. Give one sentence of evidence from the text.

[paste profile + posts]

Prompt 3: the do-not-say list

List 3 things I should NOT say to this person because they would sound generic or wrong given their profile. For example, do not offer lead generation to someone who says they are fully booked.

[paste profile]

3. Personalization Prompts

Ten prompts that write the first line from something the person actually did. Feed them the output of folder 2. Each returns one line under 20 words.

  1. Recent post. Write one line reacting to this post as a peer, not a fan. No 'great post'. Under 20 words.
  2. Role change. They started a new role in the last 6 months. Write one line that acknowledges it without congratulating.
  3. Niche. They serve [niche]. Write one line that names a real problem in that niche in their words.
  4. Hiring signal. Their company is hiring for [role]. Write one line connecting that hire to the pain of finding clients.
  5. Shared context. We both [group / event / city / tool]. Write one line that uses that overlap once, lightly.
  6. Their own claim. Their headline says [claim]. Write one line asking how that plays out in practice.
  7. Website detail. Their site says [detail]. Write one line that shows I read it, without quoting it back.
  8. Case study. They posted a client result. Write one line asking what the hardest part of that project was.
  9. Silence. They have not posted in months. Write one line that opens on their work, not their posting.
  10. Fallback. I have only headline and company. Write one honest line that admits I do not know them and asks one question.
Test for every line: could this have been sent to anyone else? If yes, it is not personalised, it is decorated.

4. Connection Templates

Requests that do not pitch. Keep every one under 200 characters so it fits on every account type.

Hi [First name]. Saw your post on [topic]. Building something in the same space and would like to follow your work.
Hi [First name]. You help [niche] with [service]. I run an AI automation agency and keep running into the same clients. Connecting to compare notes.
Hi [First name]. [Company] came up while I was looking at [niche] agencies. No pitch, I just want to see what you post.
Hi [First name]. We are both in [group/event]. Adding you so the feed shows me more people doing real client work.
Hi [First name]. No idea if we are a fit. Your headline says [claim] and I want to see how that plays out.

Acceptance rate under 25 percent means the targeting is wrong, not the wording. Fix the list before you touch the templates.

5. Follow Up Copy

Bumps that add something. "Just checking in" adds nothing and trains people to ignore you.

After acceptance (LinkedIn, day 2)

Thanks for connecting, [First name]. Quick one: how do most of your clients find you right now, referrals or something you run on purpose?

First email (day 5)

Subject: [Company]

[First name], noticed [specific thing from folder 2].

I run an AI automation agency and built a small system that runs LinkedIn and email outreach so the pipeline does not depend on my mood that week.

Would a 10-minute look at how it runs be useful, or is client acquisition not the bottleneck right now?

Bump (day 9, reply to your own email)

One more thing I should have added: [one concrete number or example from your own results, e.g. "about 18 messages a day, follow-ups on schedule, replies sorted before I open the inbox"]. If the timing is wrong, say so and I will stop.

Close-out (day 14, LinkedIn)

Last one from me, [First name]. If getting clients is not a priority this quarter, no problem, I will leave it here. If it is, tell me what you have tried and I will tell you honestly whether this helps.

6. Reply Classification Rules

Sort every reply into one of four buckets before you answer anything. ReachLoop does this automatically and adds a buyer score from 0 to 100; do it by hand and the rules are the same.

LabelSignals in the replyWhat happens next
meetingAsks for a call, a demo, a price, a link, or says "send it over".Sequence stops. You answer within the hour with one time slot and the booking link.
questionAsks how it works, what it costs, whether it is safe, who else uses it.Sequence stops. Answer the question in two lines, then ask one back. Do not pitch.
neutral"Thanks for connecting", "interesting", an emoji, an out-of-office.Sequence continues. Nothing to answer yet.
negative"Not interested", "stop", "remove me", or any annoyance.Sequence stops for good. Reply once: "Understood, thanks for telling me." Never re-enrol.

Buyer score, if you want to keep one by hand: +40 for a meeting signal, +25 for a question, +15 for mentioning their own pain, +10 for replying within a day, minus 50 for negative. Anything over 60 gets a human reply today.

7. Inbox Routing Rules

Who gets answered where, so nobody gets the same message on two channels.

  • Answer on the channel they replied on. A LinkedIn reply gets a LinkedIn answer. An email reply gets an email. Never move a conversation without asking.
  • Email-only leads get email only. If you only have an address, the whole sequence runs by email and the LinkedIn steps are skipped.
  • LinkedIn first when you have both. The connection request is the cheapest touch and tells you whether the profile is alive.
  • Opt-out or bounce stops email for good. An unsubscribe or a hard bounce suppresses every future email to that person. LinkedIn is unaffected unless they say stop there too.
  • One inbox. Both channels land in the same list so you read replies once a day, in order of buyer score, instead of checking two apps.

8. Objection Handling Framework

The replies you will actually get, and what to say. Every answer is under 50 words and ends with a question.

"What does it cost?"

Straight answer: $79 a month, 7-day free trial first. The first 20 customers get $49 a month locked. What are you paying today, in money or in hours?

"Can I just use it for free?"

You can, for 7 days, and it will run real campaigns in that week. After that it costs less than one hour of your time a month. What would you need to see in the 7 days to decide?

"Not right now."

Fair. When does pipeline usually become urgent for you, start of a quarter or when a client leaves? I will note it and come back then, not before.

"We do outreach in-house already."

Good, then you already know the hard part is the follow-ups going out on time. What does your team do on the days they are busy with client work?

"Send me some information."

Happy to. So I send the right thing: is the question "does it work" or "is it safe for my account"? One link answers each.

"Is automation safe for my LinkedIn account?"

Only with limits. I run about 18 messages a day and 10 invites, inside LinkedIn's own weekly cap, in work hours, through a connected account rather than a browser plugin. The numbers are in folder 9. What volume were you thinking?

9. Account Safety Limits

The daily numbers that keep the account alive. These are ReachLoop's defaults and my own ramp; they are deliberately lower than what tools advertise.

StageInvites / dayMessages / dayNotes
Week 1 (new or cold account)510Also post twice and comment daily so activity looks human.
Week 21015ReachLoop default is 10 invites and 20 messages. Stay under it here.
Week 3 onward10 to 1520 to 25My live setting is about 18 messages a day across two campaigns.
Neverover 20over 40Not worth the restriction risk at any account age.
  • LinkedIn caps invitations at roughly 100 per week. The table keeps you well under it.
  • Withdraw invitations older than 3 weeks. A pile of pending invites is a spam signal.
  • Send only in the lead's working hours and never on weekends. ReachLoop schedules by the lead's time zone.
  • Acceptance rate under 25 percent: stop and fix the list before sending more.
  • One LinkedIn account per workspace. Do not run two tools on the same account.

10. Workspace Setup Guide

LinkedIn and email in one inbox. About 20 minutes, most of it waiting for a mailbox to verify.

  1. Create the workspace at getreachloop.com and start the 7-day trial.
  2. Connect LinkedIn through the hosted login. It uses your real account with the limits from folder 9. One account per workspace.
  3. Connect a mailbox on your own domain, Gmail, Outlook or IMAP. Not a personal gmail.com address; cold email from a free mailbox lands in spam. Check the SPF and DMARC badges on the mailbox card and add the missing records at your domain host.
  4. Fill in the product profile. What you sell, to whom, the one problem you solve. The AI drafts every first message from this, so write it like you would say it.
  5. Import leads. CSV with LinkedIn URL and email, or a LinkedIn search. Email-only rows are fine; they run the email-only path from folder 7.
  6. Build the campaign with the five steps from folder 1: connect, wait, message, email, wait, message. Set the daily limits before you launch, not after.
  7. Read the inbox once a day. Replies arrive sorted by label and buyer score. Answer meeting and question replies the same day; ignore neutral; never reopen negative.

If you run the sequence by hand instead of in ReachLoop, the folders still hold. The tool only removes the part where you forget day 9.

What this is not

It is not a way to send 500 messages a day. It will not book meetings on its own. The system finds, writes, follows up and sorts. The relationship is still yours to build when someone replies.

→ Start your outreach system now: getreachloop.com (7-day trial)

⇒ Book a 15-minute call with the founder of ReachLoop: cal.com/ubaidai